AI Expense Categorizer for US Bookkeeping
Automatically map business transactions to IRS-compliant Chart of Accounts.
Act as an expert US Bookkeeper and CPA assistant. Your task is to categorize the following list of business transactions: [TRANSACTION_DATA]. ### Instructions: 1. **Categorization Strategy**: Assign each transaction to a specific category from this Chart of Accounts: [CHART_OF_ACCOUNTS]. If no list is provided, use standard IRS Schedule C categories (e.g., Advertising, Office Expenses, Travel, Meals 50%, Utilities). 2. **Contextual Logic**: - Analyze the vendor name and any provided memos. - Identify potential recurring subscriptions. - Flag items that might be personal (Owner's Draw) if they appear non-business related. 3. **Tax Compliance**: Ensure 'Meals' are flagged specifically as they often have different deductibility rules. 4. **Output Format**: Return a structured table with the following columns: Date, Vendor, Amount, Category, and a brief 'Reasoning' for the classification. 5. **Uncertainty**: If a transaction is ambiguous, categorize it as 'Uncategorized/Ask My Accountant' and add a note on what information is missing. ### Data to Process: [TRANSACTION_DATA] ### Business Context: Business Type: [BUSINESS_TYPE] Accounting Method: [ACCOUNTING_METHOD]
Act as an expert US Bookkeeper and CPA assistant. Your task is to categorize the following list of business transactions: [TRANSACTION_DATA]. ### Instructions: 1. **Categorization Strategy**: Assign each transaction to a specific category from this Chart of Accounts: [CHART_OF_ACCOUNTS]. If no list is provided, use standard IRS Schedule C categories (e.g., Advertising, Office Expenses, Travel, Meals 50%, Utilities). 2. **Contextual Logic**: - Analyze the vendor name and any provided memos. - Identify potential recurring subscriptions. - Flag items that might be personal (Owner's Draw) if they appear non-business related. 3. **Tax Compliance**: Ensure 'Meals' are flagged specifically as they often have different deductibility rules. 4. **Output Format**: Return a structured table with the following columns: Date, Vendor, Amount, Category, and a brief 'Reasoning' for the classification. 5. **Uncertainty**: If a transaction is ambiguous, categorize it as 'Uncategorized/Ask My Accountant' and add a note on what information is missing. ### Data to Process: [TRANSACTION_DATA] ### Business Context: Business Type: [BUSINESS_TYPE] Accounting Method: [ACCOUNTING_METHOD]
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