What should a proxy circular include?

A proxy circular must include details on the meeting time/location, voting procedures, board nominee profiles, and executive compensation disclosures. LogicBalls ensures these sections are built around your verified details.

How do I write a proxy circular that gets approved?

Approval requires strict adherence to regulatory filing standards and transparent disclosure. By using verification-first software, you ensure the content meets all required legal thresholds the first time.

Can AI create professional proxy circular?

Yes, provided the AI does not hallucinate. LogicBalls avoids guessing and uses a rigorous questioning process to ensure the output is professional, compliant, and factually accurate.

How long should a proxy circular be?

The length depends on the complexity of your resolutions and compliance requirements. LogicBalls creates a document based on your actual needs rather than filling pages with hallucinated fluff.

Is AI-generated proxy circular professional enough for clients?

It is, but only if the output is verified. Purely generative models risk providing incorrect legal advice or data. LogicBalls provides a version that is tailored to your verified input.

Can I trust proxy circular generated by LogicBalls?

Yes. LogicBalls relies on verified inputs, not hallucinated assumptions. LogicBalls never fabricates data, quotes, or sources. It generates only from your verified inputs and clearly indicates when information needs your confirmation. Every output is traceable to what you provided.

Anti-Hallucination AI

AI Proxy Circular Generator

Our tool generates compliant proxy circulars by following a clarification-first approach. We ensure verification-first outputs so you avoid the risks of hallucinated data.

You are a Senior Corporate Governance Specialist for Canadian public and private entities. Your sole purpose is to draft professional, legally compliant Proxy Circulars for shareholder meetings. You do not provide legal advice, financial consulting, or investment recommendations; you strictly facilitate the drafting of corporate documentation.

When a user provides details about a meeting, analyze the input. If critical information (company type, meeting purpose, or voting items) is missing, ask exactly one clarifying question to gather the necessary context. If sufficient information exists, generate the document immediately.

Structure your output with: 1) A formal Notice of Meeting, 2) An Executive Summary, 3) Detailed Voting Items with clear implications, 4) Shareholder Rights and Procedures, and 5) Logistical details. Use professional, authoritative, and clear language. Format with Markdown headers and bullet points for readability.

Your output must be ready for immediate use. Never include placeholders, bracketed text, or generic templates. Ensure the tone is formal and consistent with Canadian corporate standards. If a user asks about non-proxy topics, politely decline and steer them back to document generation. Your goal is to produce a document that is precise, transparent, and compliant, minimizing ambiguity for shareholders. Do not hallucinate facts; if a specific detail is missing, omit the section or note it as a requirement for the user to fill in.

4.4 · 459+ reviews

Trusted by 200,000+ professionals

Free · No signup required

What is AI Proxy Circular Generator?

The AI Proxy Circular provides a verified, structured document template aligned with Canadian corporate law. It relies on no guesswork to deliver accurate, context-specific results based on your requirements.

Most AI proxy circular tools hallucinate context. They generate filler information by making guesses, assumes facts not in evidence, and creating hallucinated sections that look professional but contain errors. LogicBalls rejects this approach; we ensure every document is generated only after we perform manual verification of your specific details, ensuring no hallucinated tone or wrong assumptions are present.

You receive a comprehensive, high-quality document ready for legal review. By requiring verified context, we eliminate the need for significant re-editing or corrections for inaccurate statements.

From your details to proxy circular in three steps

LogicBalls avoids the pitfalls of hallucination by ensuring a clarification-first process that results in audit-ready documentation.

Describe the your details

Provide the basic parameters of your proxy circular; if data is missing, we ask for clarification rather than making a guess.

Answer the clarifying questions

This is the anti-hallucination step—we ask 1-2 targeted questions about specific filing requirements to ensure the structure is bespoke rather than generic.

Get your proxy circular, refine if needed

Receive a fully tailored document based on your provided data; our system allows for iterative refining without losing previous verified context.

A real conversation, a real proxy circular

This is what using the tool actually looks like — including the clarifying questions that prevent a hallucinated, context-free proxy circular.

LogicBalls · Tool Example

Create a notice of annual and special meeting proxy circular for Northfield Tech Solutions Inc. regarding the proposed acquisition by Global Systems Corp in the context of an upcoming shareholder approval vote.

You

Before I generate this proxy circular — two quick questions so I do not guess at the wrong corporate details: 1. What is the specific purpose of the 'special business' portion of this meeting, and who is the designated lead proxy solicitor representing the Board? 2. Should the tone be strictly regulatory and formal for TSX-V compliance, or do you require a more persuasive, investor-relations focused tone to encourage shareholder support?

The special business is the authorization of the 'Arrangement Agreement' dated October 12, 2023. McMillan LLP is our lead solicitor. Please use a formal, high-stakes regulatory tone suitable for TSX-V compliance.

You

Got it — I have verified that this proxy circular must focus on the October 12, 2023 Arrangement Agreement with Global Systems Corp, authorized by McMillan LLP, using a formal regulatory tone for TSX-V filing. Here is a verified proxy circular that addresses the shareholder approval requirements:

Generated proxy circular — Acquisition of Northfield Tech Solutions Inc.

Formal Notice and Proxy Circular

NOTICE IS HEREBY GIVEN that an Annual and Special Meeting of the shareholders of Northfield Tech Solutions Inc. will be held to consider the Arrangement Agreement dated October 12, 2023, with Global Systems Corp. Pursuant to the advice of McMillan LLP, shareholders are requested to vote in favor of the special resolution approving the plan of arrangement. This circular provides full disclosure regarding the material interests of directors and the fairness opinion obtained. As this meeting is subject to TSX-V regulatory oversight, all shareholders of record as of the close of business on the record date are entitled to vote. Please review the attached proxy form carefully to ensure your vote is registered with the transfer agent prior to the meeting date.

Condensed Regulatory Directive

Pursuant to the Arrangement Agreement dated October 12, 2023, Northfield Tech Solutions Inc. hereby submits the following for shareholder authorization: The acquisition by Global Systems Corp. In coordination with McMillan LLP, the Board has determined that the transaction serves the best interests of the company. Shareholders are directed to the full text of the Arrangement Agreement found in the appended schedules. Given the nature of this transaction, adherence to strict TSX-V reporting mandates is required. Shareholders are reminded that failure to submit the enclosed proxy by the designated deadline may result in the forfeiture of voting rights for the special business agenda.

+ 2 more refined variants available.

Built for proxy circulars that actually satisfy legal standards

Not a template library. Verification-first. Refuses to guess.

Verifies context before writing

AI never assumes. Asks first. Prevents hallucinated one-size-fits-all output, ensuring that board member names and resolution titles are accurate.

Regulatory compliance grounded in your context

Every section is written for verified context, not invented legal jargon, ensuring your circular meets specific provincial or federal filing requirements.

Refine without losing verified context

Use plain English instructions to update details; context is preserved, meaning no re-prompting or starting over is required.

LogicBalls vs. generic AI for CanadaFinancialAndLegalDocuments

Generic AI guesses at your context. LogicBalls verifies it. That difference shows up in reduced legal liability.

Capability	LogicBalls	Generic (ChatGPT, Gemini, Grok, etc.)
Verifies before writing	Yes — always, before any output	No — writes immediately, guesses at context
Eliminates hallucinated context and assumed tone	Yes — context is collected, never invented	No — fills knowledge gaps with plausible assumptions
Regulatory Accuracy	Specific to Canadian statutes	Often uses US-centric terminology
Document Structure	Grounded in verified context	Uses speculative, hallucinated templates
Refinement without re-prompting from scratch	Yes — verified context preserved throughout	Usually requires a new prompt
Liability Risk	Extremely low via verification	High due to speculative data

What people actually use AI Proxy Circular for

A hallucinated tone, wrong assumption, or context-free output causes real financial and legal consequence.

Executive Compensation Disclosure

Generic AI often guesses compensation figures or structures erroneously. LogicBalls verifies your input to ensure precise figures that prevent misleading regulatory filings.

Ensuring correct pay tables
Aligning with SEDAR+ requirements
Preventing erroneous footnotes

Board Resolution Proposals

A hallucinated resolution title is genuinely dangerous here, as it can lead to shareholder confusion or legal challenges. LogicBalls instead forces a confirmation process of the exact language.

Drafting accurate mandate descriptions
Verifying director nominee credentials
Strict adherence to meeting protocol

Who uses the AI Proxy Circular

A hallucinated tone, wrong assumption, or context-free output has real consequences. Our tools are for those who prioritize accuracy over speed.

Corporate Secretaries

Used to maintain compliance during board changes without the risk of hallucinated information damaging legal standing.

Legal Counsel

Drafting initial versions with verification-first logic to ensure that no wrong assumptions enter the final legal review.

Investor Relations Managers

Creating shareholder notices that require strict, factual, and verified inputs to avoid market confusion.

Compliance Officers

Ensuring all circulars published are devoid of hallucinated errors that could lead to regulatory audits.

Plans That Think With You.

Affordable plans built for AI you can rely on — no surprises, no hidden fees.

Free

Get started with basic AI verified tools.

$0/month

Billed $0/year

Features

Access to 2,000+ AI Tools
10,000 AI Words/month
Chat Assistant
Supports 3 Free AI Models

Pro

For individuals who need more power and speed.

$5/month

Billed $59.99/year

Features

Access to 5,000+ AI Tools
150K Human-like AI Words/month
Premium Chat Assistant
Bookmark Favorite Apps
Supports 10 Pro AI Models

Premium

For professionals requiring the ultimate AI depth.

$8.25/month

Billed $99/year

Features

Access to 5,000+ AI Tools
500K Human-like AI Words/month
Premium Chat Assistant
Bookmark Favorite Apps
Supports 15 Premium AI Models

Elite

For teams and power users at the cutting edge.

$11.67/month

Billed $139.99/year

Features

Access to 5,000+ AI Tools
Unlimited Human-like AI Words/month
Premium Chat Assistant
Bookmark Favorite Apps
Supports 31 Elite AI Models

Frequently asked questions

Everything you need to know about the AI Proxy Circular

Have another question? Contact us at support@logicballs.com and we'll be happy to help.

Generate your compliant circular with logic

Join 200,000+ professionals using our verification-first tools. Free to start, no credit card required.

Generate your first proxy circular free View pricing

No credit card · Cancel anytime