13 Best To-Do List Apps of 2025

Key Takeaways

• To-do list apps improve productivity by helping you organize tasks, set priorities, and meet deadlines more effectively.

• Different apps suit different needs, from simple personal task tracking to advanced team collaboration and AI-powered scheduling.

• Many to-do list apps offer free plans, making it easy to get started without upfront costs.

• Integration with calendars, emails, and other tools plays a crucial role in choosing the right app for your workflow.

Introduction

Staying organized in today’s fast-paced world can be challenging, especially when juggling work, personal goals, meetings, and deadlines. That’s where to-do list apps come in. The right to-do list app can help you manage tasks efficiently, prioritize what matters most, and boost productivity without feeling overwhelmed.
In this guide, we explore the 13 best to-do list apps of 2025, covering tools designed for individuals, teams, creators, and professionals. From simple task managers to AI-powered productivity platforms, this article breaks down each app’s key features, pricing, and ideal use cases—helping you choose the perfect tool to stay organized and in control.
Feeling overwhelmed with your tasks? You’re not alone! With numerous responsibilities—whether professional or personal—having a reliable to-do list app can streamline your life, making it easier to manage everything with just a few taps. In this article, we will explore the 13 best to-do list apps of 2025, highlighting what makes each unique and who they're best suited for.

Quick Look

• Motion

• Sunsama

• Akiflow

• Todoist

• TickTick

• Whoop

• Trello

• Microsoft To Do

• Google Tasks

• Notion

• Reclaim AI

• Linear

• Amie

• Superlist

Having a trustworthy to-do list app allows you not only to stay organized but to boost your productivity. With these tools, you can manage both personal and professional tasks, ensure deadlines are met, and even collaborate with teams effectively. Let’s dive into the details of each app and help you find the perfect fit for your needs!

Comparison Table

1. Motion

Best for: Busy professionals & teams
Motion is recognized for its capability to automate task scheduling and enhance productivity through AI tools. It intelligently schedules tasks based on deadlines and priorities, taking the stress out of planning your day. For busy professionals and teams that juggle multiple projects, this app is a game-changer.
The integration of calendars allows for a seamless view of tasks alongside deadlines. With predictive scheduling, Motion allocates time for various jobs optimally, ensuring key responsibilities are highlighted and addressed promptly.

Pros & Cons:

Pros:

• High degree of automation.

• Predictive scheduling helps manage priorities.

• Integrates well with various calendar apps.

  Cons:

• Requires a learning curve for optimal use.

• Some users may find the interface overwhelming.

  Pricing

• Free Plan: Offers a free trial.

• Paid Plan: Starts from $10.99/user/month.

2. Sunsama

Best for: Mindful daily planners
Sunsama is a digital daily planner that encourages mindful planning of tasks. The app integrates tasks from various project management platforms and encourages users to reflect on their daily progress. It features a weekly planning session, empowering individuals to set clear intentions for the week and a shutdown routine for reviewing completed tasks.
Users appreciate the beautiful interface that promotes a zen-like experience in planning. While Sunsama is not as feature-rich regarding automation, it cultivates mindfulness in task management, making it a beautiful choice for self-care.

Pros & Cons:

Pros:

• Stunning visual interface.

• Mindful approach to task management.

• Integrates multiple project management tools.

Cons:

• Lacks advanced automation features found in competitors.

• May not suit teams requiring heavy collaboration.

Pricing

• Free Plan: 14-day free trial with no credit card required.

• Paid Plan: Basic plan starts at $16/month (billed annually).

3. Akiflow

Best for: Centralizing multiple app tasks
Akiflow consolidates tasks from multiple applications into a single platform, acting as a command center for managing your responsibilities. With an intuitive command bar for quick task entry, it caters to users who juggle numerous applications.
Integration with various other software allows seamless management of all tasks in one place. This app is ideal for professionals who find themselves switching between several productivity tools and want to centralize their task management to enhance efficiency.

Pros & Cons:

Pros:

• Quick task entry via keyboard shortcuts.

• Strong integration capabilities with other apps.

• User-friendly interface for rapid task management.

Cons:

• Manual task planning is needed for effective usage.

• Can become cluttered with excessive tasks.

  Pricing

• Free Plan: Free trial available.

• Paid Plan: Starts from $19/month.

4. Todoist

Best for: Individuals seeking simplicity
A long-standing favorite, Todoist is known for its simplicity and reliability, making it an excellent choice for individual users and small teams. The app's intuitive task creation and management system allows for easy organization, priority settings, and deadlines.
Todoist supports collaborative task management, giving teams the ability to assign, comment, and track tasks effortlessly. Its user-friendly interface works smoothly across platforms, making task management accessible and visually appealing.

Pros & Cons:

Pros:

• Easy to use interface with a clean design.

• Cross-platform availability ensures accessibility.

• Collaborative features enable teamwork.

  Cons:

• Limited features for extensive project management.

• Basic calendar features might not satisfy all users.

  Pricing

• Free Plan: Basic features free for individual users.

• Paid Plan: Pro plan starts from $5/month; Business plan at $10/user/month.

5. TickTick

Best for: Users who want habit tracking
TickTick offers robust features like habit tracking alongside its task management framework. This makes it suitable for users who want to engage in personal development while managing everyday responsibilities.
The app features a calendar view for scheduling tasks, tracking due dates alongside personal goals. Users can create separate lists for tasks and habits, enhancing productivity while establishing healthy routines.

Pros & Cons:

Pros:

• Multi-functional capabilities, including habit tracking.

• Versatile task management options.

• Calendar view makes organizing straightforward.

  Cons:

• User interface can feel cluttered for some users.

• Advanced features are available only behind a paywall.

  Pricing

• Free Plan: Limited features for free users.

• Paid Plan: Starts from $2.99/month.

6. Whoop

• Best for: Teams without extensive features
  Whoop is an emerging task management app designed with simplicity in mind. Its straightforward interface allows for quick task assignments and team collaboration, catering primarily to teams that require no-frills task management without overwhelming features.
  With a focus on essential task assignments and reminders, Whoop promotes efficiency without the clutter of unnecessary features. It's suitable for teams that need a clear view of responsibilities without the distractions of extensive analytics.

  Pros & Cons:

  Pros:

• Simple setup process and easy to use.

• User-friendly design encourages team collaboration.

• Focused on core task management functionalities.

  Cons:

• Lacks advanced project analytics compared to others.

• Limited integrations with other tools might hinder its usability.

  Pricing

• Free Plan: Free trial available.

• Paid Plan: Pricing unavailable due to connection issues.

7. Trello

• Best for: Visual learners and project managing
  Trello is known for its card-based layout, featuring a visual way to manage projects and tasks. This kanban-style board system allows users to organize tasks by moving them through various stages, making it highly effective for project management.
  With flexibility in its design, you can differentiate task categories and prioritize effectively. Trello encourages collaboration among team members, making it a favorite for those that thrive on visual organization.

  Pros & Cons:

  Pros:

• Highly visual task organization promotes clarity.

• Easy collaboration via shared boards.

• Flexibility in structuring projects.

  Cons:

• Not ideal for linear task management.

• Can become messy with extensive boards and cards.

  Pricing

• Free Plan: Free for up to 10 users.

• Paid Plan: Business class at $10/month per user.

8. Microsoft To Do

• Best for: Microsoft ecosystem users
  Microsoft To Do is a simple task management tool deeply integrated with Microsoft Office products. It’s ideal for those embedded within the Microsoft ecosystem, providing task reminders and collaborative features to manage shared lists.
  While it offers basic functionality for organizing tasks, its seamless integration with Microsoft's suite ensures that all your tools work harmoniously. For casual users who mainly need uncomplicated task management, Microsoft To Do is a solid choice.

  Pros & Cons:

  Pros:

• Seamless integration with Microsoft 365 products.

• Basic features are free, making it accessible.

• Shared task lists enable easy collaboration.

  Cons:

• Limited advanced features for larger projects.

• Interface may feel outdated compared to others.

  Pricing

• Free Plan: Completely free.

• Paid Plan: This tool is free as part of the Microsoft ecosystem.

9. Google Tasks

• Best for: Google ecosystem users
  A minimalist task management tool, Google Tasks integrates directly with Gmail and Google Calendar. Users can create quick tasks and set reminders that sync with their calendar, further aiding time management.
  While straightforward and easy to use, it lacks advanced features found in more comprehensive task management tools. However, it fits perfectly for those looking for a simple, no-frills solution without the extra complexity.

  Pros & Cons:

  Pros:

• Quick integration with existing Google services.

• Simple, easy-to-use interface.

• Works seamlessly with Gmail.

  Cons:

• Lacks advanced features such as collaboration or project management options.

• Limited to Google’s ecosystem, which may not suit everyone.

  Pricing

• Free Plan: Free to use.

• Paid Plan: Integrated within Google services.

10. Notion

• Best for: Knowledge base integration
  Notion is a versatile platform that combines note-taking and project management in a highly customizable environment. Ideal for teams looking to streamline their knowledge base with tasks, Notion accommodates a wide range of organizational needs.
  Users can create databases, wikis, and task boards, allowing them to tailor Notion to fit their workflows effectively. This integration makes it an excellent option for teams requiring a collaborative space for documentation and planning.

  Pros & Cons:

  Pros:

• Highly customizable and feature-rich.

• Suitable for documentation and task management.

• Great for team collaboration.

  Cons:

• A steep learning curve for new users.

• Can become complicated due to its extensive capabilities.

  Pricing

• Free Plan: Personal use is free.

• Paid Plan: Starts from $4/month when billed annually.

11. Reclaim AI

• Best for: AI-managed scheduling
  Reclaim AI stands out as an AI scheduling tool that intelligently blocks time for tasks and habits based on user preferences. It accommodates growing professionals who desire to automate aspects of their scheduling processes.
  The feature of predictive time allocation ensures that users have dedicated focus time for their tasks while limiting distractions. It is fantastic for those aiming to improve productivity through better time management.

  Pros & Cons:

  Pros:

• Uses AI for intelligent scheduling.

• Allows users to block out time effectively.

• User-friendly interface streamlines the process.

  Cons:

• Subscription required for full features.

• Dependence on the AI could be a drawback for some.

  Pricing

• Free Plan: Basic features available for free.

• Paid Plan: Starts at $10/month

12. Linear

• Best for: Engineering & Product teams
  Linear is an agile project management tool specifically designed for engineering and product teams. Its robust features offer task management, issue tracking, and streamlined workflows, making it an excellent choice for tech-centric organizations.
  By emphasizing speed and efficiency, Linear helps teams track projects, manage sprints, and collaborate seamlessly. The integration capabilities with other tools further facilitate an efficient workflow.

  Pros & Cons:

  Pros:

• Tailored for engineering and product management.

• Focus on efficiency enhances productivity.

• Powerful integration options enhance usability.

  Cons:

• Primarily designed for tech teams, limiting broader appeal.

• New users could require support to navigate initial setup.

  Pricing

• Free Plan: Free trial.

• Paid Plan: Starts from $10/month.

13. Superlist

• Best for: Personal & small team management
  Superlist is designed for both personal organization and small team management. Its aesthetic interface and features cater to users looking for an enjoyable task management experience.
  With functionality to organize tasks effectively, Superlist balances personal and collaborative environments, making it suitable for both individual productivity and teamwork.

  Pros & Cons:

  Pros:

• Aesthetic and user-friendly interface.

• Balances personal and team task management.

• Customizable features for personal preferences.

  Cons:

• Limited advanced project management features.

• May lack integrations that larger teams may require.

  Pricing

• Free Plan: Free for basic use.

• Paid Plan: Pro plan starts from $5/month.

Frequently Asked Questions

Which to-do list app is the best?
Todoist is widely recognized as one of the best due to its user-friendly interface and robust feature set.

Are there free to-do list apps?
Yes, many to-do list apps like Google Tasks, Microsoft To Do, and LogicBalls offer free versions.

Can these apps sync across devices?
Most of these apps, including Todoist and TickTick, provide cross-platform synchronization to access tasks from multiple devices.

How do I choose the right to-do list app for me?
Consider your specific use case, such as whether you need it for personal organization or team collaboration, and choose accordingly.

Do these apps offer collaboration features?
Yes, several of these apps, such as Trello and Motion, offer robust collaboration options for teams.

Summary

Now that you know about these excellent tools, it's time to find one that suits your needs best and start decluttering your task list!Managing daily tasks, meetings, and deadlines can quickly become overwhelming without the right tools. This blog highlights the best to-do list apps of 2025, showcasing solutions designed for individuals, professionals, and teams with different productivity needs. From simple task managers to AI-powered productivity tools that automate scheduling and planning, each app offers unique features to help users stay organized, focused, and efficient.
Whether you prefer visual project boards, mindful daily planning, habit tracking, or automated task scheduling, there’s a to-do list app to match your workflow. Many of these tools also provide free plans and seamless integrations with calendars, emails, and collaboration platforms. By choosing the right app based on your goals and work style, you can boost productivity, reduce stress, and take better control of your tasks in 2025 and beyond.